Please Be Kind!!!!!!!!!

REGISTRATION FOR THE 2024-2025 SCHOOL YEAR IS OPEN!!!!

 Please select your school to register.

Watauga County Schools

2024 – 2025

After School Rates and Fees 

Presented to the BOE 7/11/24

*The reduced rate is available only to low-income families who do not qualify for child care subsidies from the Department of Social Services and who meet specific criteria.

**Increase in rates from 2023-24 (between $3-6 per schedule) due to salary/hourly employee rate increases.

Other fees and charges:

Unscheduled use rate Afterschool: $60/day 

Unscheduled use rate Holiday/Snow Day: $40/day

Late payment fee: $15.00 first 2 times, $20.00 thereafter

Late pickup charge: $1.00 per minute after 6:00 

Returned check fee: Determined and collected by a private contractor –
not a revenue to the after school program.  

Please select the school your child(ren) attend to register for the 2024-2025 school year!

How do I enroll my child?

Choose your school from the left hand column, click on “Register Now” and follow the instructions to complete and submit the form. YOU MUST HAVE AN EMAIL ADDRESS TO REGISTER.  If you do not have access to a computer or phone, call the program coordinator at your school listed on the cover of this document to make an appointment OR attend one of the predetermined registration dates posted on the web page before the beginning of school (a computer and help will be provided to register).  By submitting your online registration form in Procare, you will be placed on the waitlist to be processed. You will receive email confirmation including a parent handbook and parent authorization form when a space is available. 

 For each program you will receive a separate invitation from Procare (our online billing and attendance software). After accepting the invitation sent to you, you will have the ability to “switch” or choose from a dropdown box, from one school or program to another either online or on the phone app. The Holiday/Snow Day program will be separate in this way. You will receive an email with instructions to complete your enrollment.

 If you have not signed up with Procare before, you will receive an email invite from Procare  to create your own Procare account for student information to make changes, check your student in or out and for payment and financial information. There is also a phone app available (see page 16). If you have signed up in Procare before you will already have an account (many child care centers in our area currently use this software).

  Your registration is not complete by filling out the online registration form.

Before your child may attend, the following must occur for registration to be complete:

1. Complete and submit a Procare registration form (online) YOU MUST HAVE AN EMAIL ADDRESS TO REGISTER.

2. Meet with the program coordinator for policies to be explained verbally.

3. Sign and turn in the parent authorization form to the program coordinator at your orientation meeting (normally sent by email with the parent policy information handbook).

4. Pay for the first month in advance of service. 

5. Children must be legally enrolled in a Watauga County elementary school during the school year, be five years old and must have attended their first day of kindergarten.

6. Pay all prior past due balances for ELC and Holiday/ Snow Day.

7. Children who require a one on one nurse or professional through the school day will be considered on an individual basis prior to enrollment. The program does not have funding for these services.

8. Middle School Students will not be considered for enrollment in the afterschool program. Priority will first be given to Kindergarten - 5th grade students enrolling for the most number of days. Due to waiting lists and increases in operating costs, we are unable to offer spaces to middle school students at this time.

9. Please note: In order for your child to maintain enrollment in after school or holiday/ snow day, your child MUST maintain active attendance (not just enrolled) in program at least 1 hour per day, 3 days per week.

Licensing regulations require that certain policies be explained directly to parents, even when the policies are also provided in writing, registration is not complete until you meet with the program coordinator and pay in advance. 

For Registration you will need:

1. 30-45 minutes meeting with your program coordinator. Please be considerate, on time and attentive.

             Parents arriving late will be scheduled for the next class.

2. Names and phone numbers of emergency contacts.

3. Names and phone numbers of everyone you will authorize to pick up your child.

4. Name and number of your private insurance policy or Medicaid, if applicable. 

5. Name and phone numbers of your child’s doctor, preferred hospital, and dentist.

A child can be enrolled in our program at any time during the school year, provided there is an opening in their age group and staffing adequate to maintain minimum ratio requirements for that group.

Help with Fees

 Subsidies are available to eligible parents through the Department of Social Services or Caldwell Community College (students only). A limited number of ELC Reduced Rate scholarships are available to low income parents who do not qualify for child care subsidies available from the Department of Social Services. Parents must apply and be approved for the scholarship. Reduce Rate applications are available on this page in the same area as the registration link for your school.

Is there an option for middle school students?

Students in grades 6-8 can obtain after school services through Western Youth Network (WYN) 264-5174. See WYN’s website at www.westernyouthnetwork.org for details on their after school program. 

Mission Statement

The mission of the Watauga County Schools Extended Learning Centers is to promote the academic mission of Watauga County Schools while providing the working parents of our community a sanctuary of safety as well as intellectual, social, emotional, and physical well-being for their children. It is the staff’s intent to inspire each child to his or her highest potential while providing a fun and positive atmosphere.

Days/Hours of Operation

The Extended Learning Center (ELC) after school program offers supervised educational, recreational, and enrichment activities 2:30 – 6:00p.m. for Watauga County Schools students in grades K-5 at each elementary school. We open at 12:00 on scheduled early release days, but     do    not operate on holidays, teacher work days, or when schools are closed or dismissed early due to inclement weather. A holiday/work   day/snow day program is available at Hardin Park for most of these situations. The after school centers in each of the K-8 elementary schools and the Holiday/Snow Day program at Hardin Park are licensed as  school-age child care programs by the NC Division of Child Development. They each have achieved a five-star rating, the highest rated license available, and are independently monitored by state consultants.

Program Personnel and Management

An after school Program Coordinator is in charge of daily operations on-site, including supervision of staff, activity planning, ordering and organizing materials and supplies, and compliance with licensing regulations and program polices. Most personnel are ASU students majoring in education or a related field. All personnel receive criminal background checks and each center has personnel trained in CPR and First Aid. Child/staff ratios are typically in the range of 14-18:1. Overall program management is provided by the After School Director (828-264-7190).